Complete List of Shortcut Keys for Outlook 2010

It’s very essential to know keyboard shortcuts in order to improve your time speed and get your work done fast.

Microsoft Outlook 2010 Shortcut Keys

- CTRL+1: Switch to Mail.

- CTRL+2: Switch to Calendar.

- CTRL+3: Switch to Contacts.

- CTRL+4: Switch to Tasks.

- CTRL+5: Switch to Notes.

- CTRL+6: Switch to Folder List in Navigation Pane.

- CTRL+7: Switch to Shortcuts.

- CTRL+PERIOD: Switch to next message (with message open).

- CTRL+COMMA: Switch to previous message (with message open).

- CTRL+SHIFT+TAB or SHIFT+TAB: Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do    Bar.

- CTRL+TAB: Move around message header lines in the Navigation Pane or an open message.

- Arrow keys: Move around within the Navigation Pane.

- ALT+B or ALT+LEFT ARROW: Go back to previous view in main Outlook window.

- CTRL+Y: Go to a different folder.

- F3 or CTRL+E: Go to the Search box.

- ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP: In the Reading Pane, go to the previous message.

- SPACEBAR: In the Reading Pane, page down through text.

- SHIFT+SPACEBAR: In the Reading Pane, page up through text.

- ALT+RIGHT ARROW: Go forward to next view in main Outlook window.

- CTRL+SHIFT+I: Switch to Inbox.

- CTRL+SHIFT+O: Switch to Outbox.

- CTRL+K: Check names.

- ALT+S: Send.

- CTRL+R: Reply to a message.

- CTRL+SHIFT+R: Reply all to a message.

- CTRL+ALT+R: Reply with meeting request.

- CTRL+F: Forward a message.

- CTRL+ ALT+J: Mark a message as not junk.

- CTRL+SHIFT+I: Display blocked external content (in a message).

- CTRL+ SHIFT+S: Post to a folder.

- CTRL+SHIFT+N: Apply Normal style.

- CTRL+M or F9: Check for new messages.

- UP ARROW: Go to the previous message.

- DOWN ARROW: Go to the next message.

- CTRL+N: Create a message (when in Mail).

- CTRL+SHIFT+M: Create a message (from any Outlook view).

- CTRL+O: Open a received message.

- CTRL+SHIFT+D: Delete and Ignore a Conversation.

- CTRL+SHIFT+B: Open the Address Book.

- INSERT: Add a Quick Flag to an unopened message.

- CTRL+SHIFT+G: Display the Flag for Follow Up dialog box.

- CTRL+Q: Mark as read.

- CTRL+U: Mark as unread.

- CTRL+SHIFT+W: Open the Mail Tip in the selected message.

- ALT+ENTER: Show the properties for the selected item.

- CTRL+SHIFT+U: Create a multimedia message.

- CTRL+SHIFT+T: Create a text message.

- CTRL+ALT+M: Mark for Download.

- CTRL+ALT+U: Clear Mark for Download.

- F9: Send and Receive.

- CTRL+B (when a Send/Receive is in progress): Display Send/Receive progress.

- CTRL+SHIFT+D: Dial a new call.

- F3 or CTRL+E: Find a contact or other item (Search).

- F11: Enter a name in the Search Address Books box.

- SHIFT+letter: In Table or List view of contacts, go to first contact that starts with a specific letter.

- F5: Update a list of distribution list members.

- CTRL+Y: Go to a different folder.

- CTRL+SHIFT+B: Open the Address Book.

- CTRL+SHIFT+F: Use Advanced Find.

- CTRL+SHIFT+PERIOD: In an open contact, open the next contact listed.

- F11: Find a contact.

- ESC: Close a contact.

- CTRL+SHIFT+X: Send a fax to the selected contact.

- CTRL+N: Create a new appointment (when in Calendar).

- CTRL+SHIFT+A: Create a new appointment (in any Outlook view).

- CTRL+SHIFT+Q: Create a new meeting request.

- CTRL+F: Forward an appointment or meeting.

- CTRL+R: Reply to a meeting request with a message.

- CTRL+SHIFT+R: Reply All to a meeting request with a message.

- ALT+0: Show 10 days in the calendar.

- ALT+1: Show 1 day in the calendar.

- ALT+2: Show 2 days in the calendar.

- ALT+3: Show 3 days in the calendar.

- ALT+4: Show 4 days in the calendar.

- ALT+5: Show 5 days in the calendar.

- ALT+6: Show 6 days in the calendar.

- ALT+7: Show 7 days in the calendar.

- ALT+8: Show 8 days in the calendar.

- ALT+9: Show 9 days in the calendar.

- CTRL+G: Go to a date.

- ALT+= or CTRL+ALT+4: Switch to Month view.

- CTRL+RIGHT ARROW: Go to the next day.

- ALT+DOWN ARROW: Go to the next week.

- ALT+PAGE DOWN: Go to the next month.

- CTRL+LEFT ARROW: Go to the previous day.

- ALT+UP ARROW: Go to the previous week.

- ALT+PAGE UP: Go to the previous month.

- ALT+HOME: Go to the start of the week.

- ALT+END: Go to the end of the week.

- ALT+MINUS SIGN or CTRL+ALT+3: Switch to Full Week view.

- CTRL+A: Select all contacts.

- CTRL+F: Create a message with selected contact as subject.

- CTRL+J: Create a Journal entry for the selected contact.

- CTRL+N: Create a new contact (when in Contacts).

- CTRL+SHIFT+C: Create a new contact (from any Outlook view).

- CTRL+O: Open a contact form for the selected contact.

- CTRL+SHIFT+L: Create a distribution list.

- CTRL+P: Print.

- CTRL+ALT+2: Switch to Work Week view.

- CTRL+COMMA or CTRL+SHIFT+COMMA: Go to previous appointment.

- CTRL+PERIOD or CTRL+SHIFT+PERIOD: Go to next appointment.

- CTRL+E: Find a message or other item.

- ESC: Clear the search results.

- CTRL+ALT+A: Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the           module you are in.

- CTRL+SHIFT+F: Use Advanced Find.

- CTRL+SHIFT+P: Create a new Search Folder.

- F4: Search for text within an open item.

- CTRL+H: Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.

- CTRL+ALT+K: Expand search to include items from the current folder.

- CTRL+ALT+Z: Expand search to include subfolders.

Outlook Keyboard Shortcuts

The following is a list of the many of the most commonly used shortcuts. Links to a list of all shortcuts for Outlook 2007 and Outlook 2003 is at the end.

These work in Outlook's main Window:

Open Mail module in Navigation pane	Ctrl+ 1
Open Calendar module	Ctrl+ 2
Open Contacts module	Ctrl+ 3
Open Tasks Module	Ctrl+ 4
Open Notes Module	Ctrl+ 5
Open Folder list	Ctrl+ 6
Open Shortcuts Module	Ctrl+ 7
Open Journal module	Ctrl+ 8
Open Folder picker dialog	Ctrl+ Y
Rotate Navigation pane on, off, minimized	Alt+F1
Rotate To-Do bar on, off, minimized	Alt+F2
Switch to Inbox	Ctrl+Shift+ I
Switch to Outbox	Ctrl+Shift+ O
Open the Address Book	Ctrl+Shift+ B
Open Send and Receive Settings dialog	Ctrl+Alt+ S
Open Advanced find dialog	Ctrl+Alt+ F
Add a Quick Flag or mark completed.	Insert
Reply to a message	Ctrl+ R
Reply All to a message	Ctrl+Shift+ R
Forward	Ctrl+ F
Forward as attachment	Ctrl+Alt+ F
Mark a message as read	Ctrl+ Q
Mark message as unread	Ctrl+ U
Advance through message in reading pane, then move to next message. (Can be enabled or disabled in Tools, Options, Other Tab, Reading pane- Single key reading with space bar.)	Spacebar
Delete an item	Ctrl+ D or Del
Create a new item of the current folder type	Ctrl+ N
Create a new Appointment (from any Outlook folder)	Ctrl+Shift+ A
Create a new Contact (from any Outlook folder)	Ctrl+Shift+ C
Create a new Task (from any Outlook folder)	Ctrl+Shift+ K
Create a new Message (from any Outlook folder)	Ctrl+Shift+ M
Create a new folder	Ctrl+Shift+ E
Create a new journal entry	Ctrl+Shift+ J
Create a new distribution list	Ctrl+Shift+ L
Create a new meeting request	Ctrl+Shift+ Q
Create a new note	Ctrl+Shift+ N
Create a new task request	Ctrl+Shift+ U
Create a new Post	Ctrl+Shift+ S
Open Help	F1
Open Find dialog or Find pane.	F3
Expand dropdown menus, use arrow keys to select from list	F4
Refresh the current window (Send/Receive in older versions)	F5
Move to next window element (navigation pane, message list, reading pane, or to-do bar)	F6
Run spell check	F7
Send/Receive	F9
Open VBA Editor	Alt+F11

Reading Messages:

With a message open, Move to the Previous or Next message	Ctrl + < or >

Working with Folder and list views:

Expand or collapse the folder list	Plus, minus or multiply (*) on numeric keypad
Expand or collapse all groups in list view	Ctrl+ Plus or minus on numeric keypad
Expand or collapse current group in list view	Ctrl+ left or right arrow keys

When Editing Items

Increase or decrease font size when composing HTML	Ctrl+ [ or ]
Show/hide formatting marks	Ctrl+Shift+ 8
Toggle form fields off and on	Alt+F9
Send Message or meeting /task request; Save and Close other forms	Alt+ S
Save	Ctrl+ S
Send (enable or disable in Tools, Options, Email options, Advanced)	Ctrl+Enter

Appointments and Meetings Shortcuts

You can use shortcuts to enter dates. Use w for weeks, d for day, mo for month, and y for year. Enter date in 1w format.  Use h for hours and m for minutes for times. 

Can type times as numbers only: 230 instead of 2:30 PM.

When typing times in the snooze field, shortcuts won’t work. You need to type week, day, hour or minute out.

Set up recurrence for an appointment or task

Ctrl+G

Calendar Shortcuts

Show 1 day	Alt+ 1
Show 2 days	Alt+ 2
Show 3 days	Alt+ 3
Show 4 days	Alt+ 4
Show 5 days	Alt+ 5
Show 6 days	Alt+ 6
Show 7 days	Alt+ 7
Show 8 days	Alt+ 8
Show 9 days	Alt+ 9
Show 10 days	Alt+ 0
Switch to Month view	Alt+ = (equal)
Switch to Full Week view	Alt+ - (minus)
Switch to Work Week view	Ctrl+Alt+2
Go to a date	Ctrl+ G
Go to the next or previous  day	Ctrl+ left or right arrow
Go to the next or previous week	Alt+ up or down arrow
Go to the next or previous month	Alt+ page up or page down
Go to the start or end of the week	Alt+ Home or End
Go to next or previous appointment	Ctrl+ comma or period

Common Windows shortcuts which work in Outlook and many other programs

Select all text	Ctrl+ A
Save	Ctrl+ S
Copy text	Ctrl+ C
Paste text	Ctrl+ V
Cut text	Ctrl+ X
Undo	Ctrl+ Z
Print	Ctrl+ P
Move forward through a form's fields/windows	TAB
Move backward through a form's fields/windows	Shift+TAB
Close the active window	Alt+F4
Cancel edits and close a form	ESC
Move the cursor to the start of the next or previous word	Ctrl+ right or left arrow