Complete List of Shortcut Keys for Outlook 2010

It’s very essential to know keyboard shortcuts in order to improve your time speed and get your work done fast.

Microsoft Outlook 2010 Shortcut Keys

- CTRL+1: Switch to Mail.

- CTRL+2: Switch to Calendar.

- CTRL+3: Switch to Contacts.

- CTRL+4: Switch to Tasks.

- CTRL+5: Switch to Notes.

- CTRL+6: Switch to Folder List in Navigation Pane.

- CTRL+7: Switch to Shortcuts.

- CTRL+PERIOD: Switch to next message (with message open).

- CTRL+COMMA: Switch to previous message (with message open).

- CTRL+SHIFT+TAB or SHIFT+TAB: Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do    Bar.

- CTRL+TAB: Move around message header lines in the Navigation Pane or an open message.

- Arrow keys: Move around within the Navigation Pane.

- ALT+B or ALT+LEFT ARROW: Go back to previous view in main Outlook window.

- CTRL+Y: Go to a different folder.

- F3 or CTRL+E: Go to the Search box.

- ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP: In the Reading Pane, go to the previous message.

- SPACEBAR: In the Reading Pane, page down through text.

- SHIFT+SPACEBAR: In the Reading Pane, page up through text.

- ALT+RIGHT ARROW: Go forward to next view in main Outlook window.

- CTRL+SHIFT+I: Switch to Inbox.

- CTRL+SHIFT+O: Switch to Outbox.

- CTRL+K: Check names.

- ALT+S: Send.

- CTRL+R: Reply to a message.

- CTRL+SHIFT+R: Reply all to a message.

- CTRL+ALT+R: Reply with meeting request.

- CTRL+F: Forward a message.

- CTRL+ ALT+J: Mark a message as not junk.

- CTRL+SHIFT+I: Display blocked external content (in a message).

- CTRL+ SHIFT+S: Post to a folder.

- CTRL+SHIFT+N: Apply Normal style.

- CTRL+M or F9: Check for new messages.

- UP ARROW: Go to the previous message.

- DOWN ARROW: Go to the next message.

- CTRL+N: Create a message (when in Mail).

- CTRL+SHIFT+M: Create a message (from any Outlook view).

- CTRL+O: Open a received message.

- CTRL+SHIFT+D: Delete and Ignore a Conversation.

- CTRL+SHIFT+B: Open the Address Book.

- INSERT: Add a Quick Flag to an unopened message.

- CTRL+SHIFT+G: Display the Flag for Follow Up dialog box.

- CTRL+Q: Mark as read.

- CTRL+U: Mark as unread.

- CTRL+SHIFT+W: Open the Mail Tip in the selected message.

- ALT+ENTER: Show the properties for the selected item.

- CTRL+SHIFT+U: Create a multimedia message.

- CTRL+SHIFT+T: Create a text message.

- CTRL+ALT+M: Mark for Download.

- CTRL+ALT+U: Clear Mark for Download.

- F9: Send and Receive.

- CTRL+B (when a Send/Receive is in progress): Display Send/Receive progress.

- CTRL+SHIFT+D: Dial a new call.

- F3 or CTRL+E: Find a contact or other item (Search).

- F11: Enter a name in the Search Address Books box.

- SHIFT+letter: In Table or List view of contacts, go to first contact that starts with a specific letter.

- F5: Update a list of distribution list members.

- CTRL+Y: Go to a different folder.

- CTRL+SHIFT+B: Open the Address Book.

- CTRL+SHIFT+F: Use Advanced Find.

- CTRL+SHIFT+PERIOD: In an open contact, open the next contact listed.

- F11: Find a contact.

- ESC: Close a contact.

- CTRL+SHIFT+X: Send a fax to the selected contact.

- CTRL+N: Create a new appointment (when in Calendar).

- CTRL+SHIFT+A: Create a new appointment (in any Outlook view).

- CTRL+SHIFT+Q: Create a new meeting request.

- CTRL+F: Forward an appointment or meeting.

- CTRL+R: Reply to a meeting request with a message.

- CTRL+SHIFT+R: Reply All to a meeting request with a message.

- ALT+0: Show 10 days in the calendar.

- ALT+1: Show 1 day in the calendar.

- ALT+2: Show 2 days in the calendar.

- ALT+3: Show 3 days in the calendar.

- ALT+4: Show 4 days in the calendar.

- ALT+5: Show 5 days in the calendar.

- ALT+6: Show 6 days in the calendar.

- ALT+7: Show 7 days in the calendar.

- ALT+8: Show 8 days in the calendar.

- ALT+9: Show 9 days in the calendar.

- CTRL+G: Go to a date.

- ALT+= or CTRL+ALT+4: Switch to Month view.

- CTRL+RIGHT ARROW: Go to the next day.

- ALT+DOWN ARROW: Go to the next week.

- ALT+PAGE DOWN: Go to the next month.

- CTRL+LEFT ARROW: Go to the previous day.

- ALT+UP ARROW: Go to the previous week.

- ALT+PAGE UP: Go to the previous month.

- ALT+HOME: Go to the start of the week.

- ALT+END: Go to the end of the week.

- ALT+MINUS SIGN or CTRL+ALT+3: Switch to Full Week view.

- CTRL+A: Select all contacts.

- CTRL+F: Create a message with selected contact as subject.

- CTRL+J: Create a Journal entry for the selected contact.

- CTRL+N: Create a new contact (when in Contacts).

- CTRL+SHIFT+C: Create a new contact (from any Outlook view).

- CTRL+O: Open a contact form for the selected contact.

- CTRL+SHIFT+L: Create a distribution list.

- CTRL+P: Print.

- CTRL+ALT+2: Switch to Work Week view.

- CTRL+COMMA or CTRL+SHIFT+COMMA: Go to previous appointment.

- CTRL+PERIOD or CTRL+SHIFT+PERIOD: Go to next appointment.

- CTRL+E: Find a message or other item.

- ESC: Clear the search results.

- CTRL+ALT+A: Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the           module you are in.

- CTRL+SHIFT+F: Use Advanced Find.

- CTRL+SHIFT+P: Create a new Search Folder.

- F4: Search for text within an open item.

- CTRL+H: Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.

- CTRL+ALT+K: Expand search to include items from the current folder.

- CTRL+ALT+Z: Expand search to include subfolders.

Outlook Keyboard Shortcuts

The following is a list of the many of the most commonly used shortcuts. Links to a list of all shortcuts for Outlook 2007 and Outlook 2003 is at the end.

These work in Outlook's main Window:

Open Mail module in Navigation pane	Ctrl+ 1
Open Calendar module	Ctrl+ 2
Open Contacts module	Ctrl+ 3
Open Tasks Module	Ctrl+ 4
Open Notes Module	Ctrl+ 5
Open Folder list	Ctrl+ 6
Open Shortcuts Module	Ctrl+ 7
Open Journal module	Ctrl+ 8
Open Folder picker dialog	Ctrl+ Y
Rotate Navigation pane on, off, minimized	Alt+F1
Rotate To-Do bar on, off, minimized	Alt+F2
Switch to Inbox	Ctrl+Shift+ I
Switch to Outbox	Ctrl+Shift+ O
Open the Address Book	Ctrl+Shift+ B
Open Send and Receive Settings dialog	Ctrl+Alt+ S
Open Advanced find dialog	Ctrl+Alt+ F
Add a Quick Flag or mark completed.	Insert
Reply to a message	Ctrl+ R
Reply All to a message	Ctrl+Shift+ R
Forward	Ctrl+ F
Forward as attachment	Ctrl+Alt+ F
Mark a message as read	Ctrl+ Q
Mark message as unread	Ctrl+ U
Advance through message in reading pane, then move to next message. (Can be enabled or disabled in Tools, Options, Other Tab, Reading pane- Single key reading with space bar.)	Spacebar
Delete an item	Ctrl+ D or Del
Create a new item of the current folder type	Ctrl+ N
Create a new Appointment (from any Outlook folder)	Ctrl+Shift+ A
Create a new Contact (from any Outlook folder)	Ctrl+Shift+ C
Create a new Task (from any Outlook folder)	Ctrl+Shift+ K
Create a new Message (from any Outlook folder)	Ctrl+Shift+ M
Create a new folder	Ctrl+Shift+ E
Create a new journal entry	Ctrl+Shift+ J
Create a new distribution list	Ctrl+Shift+ L
Create a new meeting request	Ctrl+Shift+ Q
Create a new note	Ctrl+Shift+ N
Create a new task request	Ctrl+Shift+ U
Create a new Post	Ctrl+Shift+ S
Open Help	F1
Open Find dialog or Find pane.	F3
Expand dropdown menus, use arrow keys to select from list	F4
Refresh the current window (Send/Receive in older versions)	F5
Move to next window element (navigation pane, message list, reading pane, or to-do bar)	F6
Run spell check	F7
Send/Receive	F9
Open VBA Editor	Alt+F11

Reading Messages:

With a message open, Move to the Previous or Next message	Ctrl + < or >

Working with Folder and list views:

Expand or collapse the folder list	Plus, minus or multiply (*) on numeric keypad
Expand or collapse all groups in list view	Ctrl+ Plus or minus on numeric keypad
Expand or collapse current group in list view	Ctrl+ left or right arrow keys

When Editing Items

Increase or decrease font size when composing HTML	Ctrl+ [ or ]
Show/hide formatting marks	Ctrl+Shift+ 8
Toggle form fields off and on	Alt+F9
Send Message or meeting /task request; Save and Close other forms	Alt+ S
Save	Ctrl+ S
Send (enable or disable in Tools, Options, Email options, Advanced)	Ctrl+Enter

Appointments and Meetings Shortcuts

You can use shortcuts to enter dates. Use w for weeks, d for day, mo for month, and y for year. Enter date in 1w format.  Use h for hours and m for minutes for times. 

Can type times as numbers only: 230 instead of 2:30 PM.

When typing times in the snooze field, shortcuts won’t work. You need to type week, day, hour or minute out.

Set up recurrence for an appointment or task

Ctrl+G

Calendar Shortcuts

Show 1 day	Alt+ 1
Show 2 days	Alt+ 2
Show 3 days	Alt+ 3
Show 4 days	Alt+ 4
Show 5 days	Alt+ 5
Show 6 days	Alt+ 6
Show 7 days	Alt+ 7
Show 8 days	Alt+ 8
Show 9 days	Alt+ 9
Show 10 days	Alt+ 0
Switch to Month view	Alt+ = (equal)
Switch to Full Week view	Alt+ - (minus)
Switch to Work Week view	Ctrl+Alt+2
Go to a date	Ctrl+ G
Go to the next or previous  day	Ctrl+ left or right arrow
Go to the next or previous week	Alt+ up or down arrow
Go to the next or previous month	Alt+ page up or page down
Go to the start or end of the week	Alt+ Home or End
Go to next or previous appointment	Ctrl+ comma or period

Common Windows shortcuts which work in Outlook and many other programs

Select all text	Ctrl+ A
Save	Ctrl+ S
Copy text	Ctrl+ C
Paste text	Ctrl+ V
Cut text	Ctrl+ X
Undo	Ctrl+ Z
Print	Ctrl+ P
Move forward through a form's fields/windows	TAB
Move backward through a form's fields/windows	Shift+TAB
Close the active window	Alt+F4
Cancel edits and close a form	ESC
Move the cursor to the start of the next or previous word	Ctrl+ right or left arrow

How do I reset my BlackBerry?

From BlackBerryFAQ

Contents

Differences between hard, soft, and master resets

Thank you for BlackBerry.com, JSanders and Grimlin @ BlackBerryForums.com for contributing to this FAQ.

Resetting the BlackBerry device is a useful way to resolve issues and is usually the first step in troubleshooting the BlackBerry device. Knowing the differences between a hard, soft, double-soft, and master reset ensures that the correct troubleshooting method has been chosen.

Note: Backup all applications before resetting the BlackBerry device using the Backup and Restore tool on the BlackBerry Desktop Manager

.

Performing a SOFT reset on the BlackBerry device

Performing a soft reset stops all applications on the BlackBerry device by pressing the ALT+RIGHT SHIFT(CAP)+DELETE keys. A soft reset re-establishes communication between the BlackBerry device and the computer.

Note: This does not apply to the BlackBerry® Pearl™ smartphone.

Performing a DOUBLE-SOFT reset on the BlackBerry device

Performing a double-soft reset stops all applications on the BlackBerry device and is nearly the equivalent of a hard reset. Timing however is critical. Perform a soft reset by pressing the ALT+RIGHT SHIFT(CAP)+DELETE keys. The screen will go blank. When the screen is no longer black, press the ALT+RIGHT SHIFT(CAP)+DELETE keys again. You should then see another blank screen followed by an hour glass.

Note: This does not apply to the BlackBerry® Pearl™ smartphone.

Performing a HARD reset on the BlackBerry device

The first step in troubleshooting a network, software or hardware error is often to perform a hard reset. With Java® based devices, this is accomplished by removing the battery, while the BlackBerry device is powered on. Hold the battery out for about 30 seconds, and replace. The BlackBerry device will reboot.

Note: A hard reset on a C++ based device is accomplished by pressing the Reset button.

Note: To perform a hard reset on a RIM models 850, 857, 950, or 957 device, insert the end of a paperclip inside the small hole on the back of the handheld.

Reasons to perform a hard reset

The following shows the possible reasons for performing a hard reset on a BlackBerry device.

Network Issues

• Handheld displays an X beside the coverage indicator.
• Handheld displays GSM (Global System for Mobile Communication) or lower case gprs (General Packet Radio Service) as the network status indicator.
• User is unable to send or receive messages on the handheld.

Software Issues

• User receives an error code on the handheld.
• Applications do not appear to be functioning correctly.
• Desktop Manager is stuck at “working” status when the handheld is connected.
• Bluetooth is not detected.

Hardware Issues

• Handheld display is hard to read. For example, the display shows lines obscuring text.
• Keypad is not functioning correctly. For example, keys do not work, the trackwheel is not functioning correctly, or the handheld does not turn on.

Performing a MASTER reset

The master reset feature is not available on the BlackBerry device and is only applicable to selected manufacturer devices. A master reset removes all user-installed applications and data, including BlackBerry Connect software. For more about master resets, contact your service provider.

BlackBerry Tips, Tricks

BlackBerry Tips, Tricks, and Keypress Shortcuts

Credits

Important Keys

ALT key = :alt: has half moon on top of it. left side of keyboard below the A.

(Newer blackberry devices have "ALT" spelled out on the key)

CAP key = :cap: bottom right key (AKA SHIFT key)

In General

Hold the :alt: key while you roll the thumb-wheel to scroll horizontally in any field where you can enter or view text.

Hold the :alt: key while you roll the thumb-wheel to scroll through a field to view options.

Hold the :cap: key while you roll the thumb-wheel to select multiple items in a list.

alt:+Escape - Allows multitasking, brings up Taskbar on any screen. Similiar to Windows ALT+TAB

alt:+:cap: - Turns on CAPS lock. Hold :alt: first then press :cap: . An oval with an up arrow shows up in the upper right corner of the screen.

cap:+:alt: - Turns on NUM lock. Hold :cap: first then press :alt: . A # sign shows up in the oval in the upper right corner of the screen)

Type the first letter of an item in an options list or menu to jump directly to that item.

Type the first letters of a name or the initials separated by a :space: to find a contact in the Address Book screen.

Press C to compose a new message from the home screen or within Messages. (If this does not work, make sure Phone->Options->"Dial From Home Screen" is turned off. This re-enables keypress shortcuts for icons from the home screen.)

Press :alt:+:enter: to keylock your BlackBerry quickly from the home screen. (Alternate keypress is just press K, but this only works if "Dial From Home Screen" is disabled)

Rearrange the ribbon: In the Home screen (ribbon), hold the :alt: key and click the thumb-wheel to bring up a menu. You can then select Move Icon, Hide Icon, or Show All. If you hide an icon, to show it again click Show all and it will appear with an X over it, bring up the menu on it and uncheck hide icon.

The Blackberry display can be backlit to allow reading messages in the dark. To get the light to come on, hit the backlight button usually in the lower right of the keyboard. Hopefully you have a backlit keyboard as well so you can type in the dark.

Turning the radio off and back on when coverage is spotty and you've lost signal seems to help. Also going into network and selecting register now will help. And if you have a phone/combo BB then on some you can go into network and select Scan for networks. then select the network you are on, for example T-mobile, then save. After doing this the radio will reset and you may receive a register message and a new service book, which you can accept from the service book menu in options.

Password protect your BB. To set a password, go to the Options menu to the Security item. Set the desired timeout (I use 15 minutes) and enable/set a password. In conjunction with this, you should also go to the Options menu to the Owner item, and enter your name, phone number, etc. When the password protection kicks in, this is what is displayed on the screen.

After five incorrect attempts at typing in your password, the password starts echoing (figuring you really need all the help you can get). After ten attempts, it performs a lobotomy on itself and almost all data is cleared. The Memo database, however, is retained and visible.

To support more than one signature. Wipe out your auto-signature in the Redirector of the Desktop Software and just use 'AutoText' to configure alternate sigs.

In the Message List

(Some of these work in tasks, memos, and appointments also)

Sorting:

alt:+I - show only incoming mail

alt:+O - show only outgoing mail (messages you have sent - i.e. checkmark icon)

alt:+P - show phone log messages

alt:+S - show SMS messages

alt:+V - show VoiceMail messages

Navigating:

T - go to top of message listing

B - go to end/bottom of message listing

del: - close message listing and return to home screen (ribbon)

space: - pagedown

cap:+:space: - pageup

Deleting multiple messages at once:

Highlight a date (i.e. Fri, Oct 05,2001) in the message list, hit the thumb-wheel and select delete prior. All messages prior to that date will be deleted.

Hold down the :cap: key and use the thumb-wheel to scroll up or down to select messages. Click the thumb-wheel and select 'Delete Messages'. Combine this with a sorting tip to make it even more useful (i.e. To delete the last 5 messages that you have sent (checkmarks), press :alt: then the letter 'O' (for outgoing) this will show all of your sent messages, then per this tip scroll down and select the last five.

While In A Message

Navigating:

enter: or :space: - scroll down a page/screen at a time

alt:+:enter: or :alt:+:space: - scroll back a page/screen at a time

B - scroll to end of page

T - scroll to top of page

U - jump to closest unread message

N - jump to next message

P - jump to previous message

del: - close message and return to message listing

Reply-to/Forward:

R - reply to or answer this message

F - forward this message Select Text (OS v2.1+): Press the :cap: key and then scroll the thumb-wheel to select. If you release the :cap: key and scroll the thumb-wheel you will select entire lines. Press the :cap: key again at any time to start selecting by character again.

Hold down :alt: key + CLICK the thumb-wheel (click it don't hold it down), release the thumb-wheel and then use it to scroll whole lines. You can press and hold the :alt: key at anytime to start selecting by character again.

Click scroll wheel and select SELECT from the menu. scroll wheel to select entire line. click scroll wheel again and select copy. With either method, click the thumb-wheel and select 'Cut Selection' or 'Copy Selection'... to paste, open a new message or whatever, click the thumb-wheel, and then select 'Paste Selection'.

Composing Message

Press and hold a letter to capitalize it (with Key Rate enabled).

Press the :space: key twice to insert a period and capitalize the next letter.

Press the :space: key to insert the "@" and "." characters in an Email field. Backspace and type again to over-ride this like you would with AutoText.

Press and hold a letter key and roll the thumb-wheel to scroll through international/accent characters, equation symbols and other marks.

Calendar (from Agenda screen)

Press T to go to "Today" in the Calendar screen.

Press G to go to a specific date in the Calendar screen.

The default date range for Calendar synchronization in Desktop Manager may not suit most people. While configuring the Calendar synchronization, click the Advanced button and specify the desired range.

Battery

The largest draw on battery life is the transmitter, so if you are transmitting a lot, you can expect reduced battery life. And the backlight.

Being in fringe or no coverage areas will eat up your battery as it attempts to transmit. If you're in an area that is out of range, turn your BB's radio off manually or use Options / Auto On Off to conserve battery life.

Geek Tips

Rather than looking at the bars, you can change the display of the 'signal strength' to read in real numbers. While at the home screen (ribbon), hold down the half moon :alt: key while you type NMLL. The bars should change to read numbers. For the 'signal strength', if you are in the 100 area (that means -100 dBm), you will be transmitting at maximum power (2 Watts), and since coverage is hit and miss at this weak a signal, you may end up transmitting many times before the packets make it through. This might help explain any poorer than normal battery life. I consider anything at -90 to -50 excellent.

To get the bars back: While at the home screen (ribbon), hold down the half moon :alt: key while you type NMLL again.

Hold down the half moon :alt: key -AND- the :cap: key at the same time, then the letter 'H'. This brings up the "Help Me!" screen that lists version, app version, pin, imei, uptime, signal strength, batterylevel, file free, and file total.

Hold down the half moon :alt: while you type LGLG. This brings up the event log where you can clear events (frees some memory) or view them or copy the contents to mail to someone.

alt:+:cap:+:del: will reboot your BB.

If you would like to have delivery confirmation for your regular outgoing emails on your BlackBerry, add "" to the beginning of your subject line. You must include the brackets. You will get an email back confirming delivery of your message.